Privacy Statement The Wedding Boutique

Privacy Statement The Wedding Boutique

Oct 16, 2026 ·

@Romy

Your wedding day is personal, and so is the data you share with us. In this

privacy statement, you can read what data The Wedding Boutique collects, why, with

whom we share it, and what rights you have. In doing so, we comply with the General

Data Protection Regulation (GDPR).

This statement applies to everyone who visits our website theweddingboutique.nl,

contacts us, or organizes a wedding with us, including guests whose

data we receive.

1. Who is responsible for your data?

The Wedding Boutique is the data controller for the processing of your

personal data.

Company name Brand to Business

Trade name The Wedding Boutique

Chamber of Commerce (KvK) number 42120048

Address Dorpsstraat 160

Email info@theweddingboutique.nl

Phone 0031-6 111 80 594

Questions about privacy? Email us at the address above. We will respond within five

business days.

2. What data do we process?

We only process data that we need to properly organize your wedding.

Contact details: name, email address, phone number, and place of residence for you and your

partner.

Information about your wedding: preferred date, region or venue, number of guests,

budget indication, style and atmosphere preferences, and other information you share in the

contact form or during discussions.

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Guest details: names and, where necessary, contact details of guests for guest lists,

seating arrangements, and logistics.

Dietary requirements and allergies: only if necessary for catering. Allergies are considered

health data; we only process these with explicit consent (see

Chapter 3).

Travel and accommodation details: arrival and departure dates and accommodation addresses, if we

arrange transfers or accommodation for you.

Financial details: invoice details and payment status. We do not store full

credit card details.

Visual material: photos and videos of your wedding, if taken by us or our

photographers.

Website data: technical data such as IP address, browser type, and visited

pages (see Chapter 7).

Do you share data belonging to others, such as guests? Please ensure they are aware that you are sharing it with us

and refer them to this statement.

3. Why do we process your data?

For each purpose, we have a legal basis under the GDPR.

Purpose Legal Basis

Responding to your inquiry and preparing a

proposal

Planning, organizing, and coordinating your

wedding

Booking vendors and venues in South Africa

Passing on dietary requirements and allergies to

catering

Invoicing and administration Newsletter and inspiration via email Photos of your wedding on website or social

media

Improving and securing the website Pre-contractual measures (Art. 6(1)(b))

Performance of the contract (Art. 6(1)(b))

Performance of the contract (Art. 6(1)(b))

Explicit consent (Art. 9(2)(a))

Legal obligation (Art. 6(1)(c))

Consent (Art. 6(1)(a))

Consent (Art. 6(1)(a))

Legitimate interest (Art. 6(1)(f))

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You can withdraw consent at any time, without stating a reason. This does not apply

retroactively.

4. Who do we share your data with?

We never sell your data. We only share it if necessary for your wedding or

for our business operations.

Local South African partners: we always work with local venues, caterers,

stylists, photographers, creators, artists, and transport providers. They only receive the

data they need for their part of the day, such as names, numbers,

dietary requirements, and times.

Processors: parties that provide services on our behalf, such as website hosting

([Framer]), email and storage ([e.g., Google Workspace]), accounting, and payments.

We enter into a data processing agreement with them.

Government and authorities: only if required by law, such as the

Tax Administration.

5. Data outside Europe

Because your wedding takes place in South Africa, some of your data will be transferred to

partners outside the European Economic Area (EEA). South Africa does not have an

adequacy decision from the European Commission. We therefore protect your data

as follows:

Data necessary to carry out your wedding is shared based on Article 49(1)(b)

GDPR: the transfer is necessary for the performance of our contract

with you.

Where possible, we conclude the European Commission's standard contractual clauses with

regular partners.

South African partners are also subject to the South African privacy law

POPIA.

We never share more than is necessary.

Some processors, such as hosting and email providers, are located in the United States. We

choose parties that are certified under the EU-U.S. Data Privacy Framework or that

use standard contractual clauses.

6. How long do we retain your data?

We do not retain your data longer than necessary.

Page 3 of 57. Cookies and website statistics

Our website uses functional cookies that are necessary for the site to function properly.

We do not ask for consent for these.

For visitor statistics, we use [Framer Analytics / Google Analytics]. [If

Framer Analytics: This operates without tracking cookies and without identifiable profiles.]

[If Google Analytics: We have configured this in a privacy-friendly manner: IP addresses are

anonymized, data is not shared, and we do not use other Google

services in combination with these cookies.]

We only place marketing or tracking cookies with your consent via the

cookie banner. You can always delete cookies via your browser settings.

Does our site contain embedded content, such as videos from Vimeo or YouTube or an Instagram

feed? Then those parties may also place cookies. Their own privacy policies

apply to those.

8. How do we secure your data?

We take appropriate technical and organizational measures to protect your data

against loss, misuse, and unauthorized access. This includes a secure

connection (SSL) on our website, two-factor authentication on our accounts, and restricting

access to your data only to those who need it.

Do you believe that your data is not properly secured or do you see indications of misuse? Please

contact us immediately.

Data

Retention period

Inquiry without booking

12 months after last contact

Client file and planning

2 years after the wedding

Dietary requirements and allergies

Deleted at the latest 3 months after the wedding

Invoices and administration

7 years (statutory tax retention period)

Newsletter data

Until you unsubscribe

Photos for publication

Until you withdraw your consent

Privacy Statement The Wedding Boutique

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9. Your rights

You have the following rights regarding your personal data:

Access: to know what data we hold about you.

Rectification: to have inaccurate data corrected.

Erasure: to have your data erased, unless we are legally required to retain it.

Restriction: to have the processing temporarily paused.

Portability: to receive your data in a commonly used format.

Objection: to object to processing based on legitimate interest.

Withdraw consent: at any time, for example for the newsletter or the

use of photos.

Send your request to [privacy@theweddingboutique.nl]. We will respond within one month.

To prevent misuse, we may ask you to verify your identity.

10. Complaints and amendments

Are you not satisfied with how we handle your data? Please let us know first, and

we will seek a solution together. You also have the right to lodge a complaint with the

Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

We may update this privacy statement, for example if our services change.

The most recent version is always available on our website.

Last updated: [publication date]

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